POSITION: Director of Finance & Administration

TERMS: Full-time, Regular (year-round), Exempt

COMPENSATION: Annual salary of $60,000-65,000 (based on education and experience), group health insurance, IRA match, and generous PTO

HOURS: 40 hours per week, Monday through Friday, occasional evenings and weekends required

SUPERVISED BY: Executive Director

ENVIRONMENT: Primarily work-from-home, with in-office option. On-boarding and ongoing work will contain in-person elements.

THE ORGANIZATION: The Food Literacy Project’s mission is youth transforming their communities through food, farming, and the land. Working toward a vision for a healthy and equitable community where people and places thrive since 2006, the Food Literacy Project engages youth, their families, schools and neighbors in hands-on learning and leadership development experiences with farming and fresh foods at outdoor classrooms on urban farms, in school gardens, classrooms and kitchens, and through our mobile education garden, Truck Farm. The organization advances a more just and sustainable food system and strengthens communities, positioning youth as drivers of personal and social change. The Food Literacy Project’s values include:

ENERGY: We are bold and inspired by our community.

ROOTS: We are grounded and purposeful, connected with people and dedicated to sustainably

addressing community needs.

DISCOVERY: We embrace the joy of learning by doing.

CULTIVATION: We bring great care to our work and relationships; we nourish growth in our community, and in turn are nourished ourselves.

ABUNDANCE: We leverage our community’s diverse assets to achieve personal and social change.

JUSTICE: We pursue fairness and equity.

POSITION OVERVIEW: The Food Literacy Project is seeking an innovative individual to lead the organization’s financial and administrative functions, including accounting and bookkeeping, human resources, insurance, and maintenance of assets. The Director of Finance and Administration participates in shaping broad organizational strategy alongside the leadership team, which includes the Director of Programs, Director of Advancement, Senior Director of Strategy and Partnerships, and Executive Director.

Accounting & Finance

  1. Bookkeeping – enter all financial transactions in a timely and accurate manner.
  2. Internal and external reporting – create and share financial reports and their analyses with board and staff and with external agencies as required.
  3. Budget process – plan, organize, facilitate and prepare the process and all documents for the annual operating and capital budget processes.  This includes interfacing with the budget committee to ensure approval of the operating and capital budgets.
  4. Grant expense management and reporting – collaborate with staff to ensure the proper accounting and identification of all grant expenses.  Prepare supporting documentation and invoices to receive grants fund awards.
  5. Payroll processing – oversee and manage all aspects of payroll processing: timesheet management system, accurate reporting and entering data into payroll processing system.
  6. Bill payment – ensure that accurate and timely invoices are received and that all vendor bills are paid.
  7. Financial analysis and recommendations – complete various analyses to monitor all financial activities and provide forecasts for projects and ongoing operations.
  8. Financial policy development and oversight.

Human Resources (HR)

  1. Policy.  Ensure that HR policies are up to date and compliant with federal, state and local laws.  Ensure that policies are reflective of the mission, culture and values of FLP.
  2. Hiring and retention.  Assists in developing the hiring and onboarding processes.
  3. Compensation.  Collaborate with leadership staff in both researching and developing the compensation structure and implementation.
  4. Completes all background checks for staff and volunteers.
  5. Involved in staff development issues as they arise.
  6. Properly explains and enrolls staff in benefits programs.

Insurance

  1. Provides oversight and management of all insurance – commercial liability, vehicle, group health care and workers compensation.
  2. Ensures drivers are trained to use FLP vehicles.
  3. On an annual basis work with external insurance agents in procuring and analyzing the group health plan.
  4. Ensures that the commercial liability policy is up to date and that it adequately covers operations and assets.
  5. Ensures proper procedures are followed in reporting and managing all workers compensation incidents.

Maintenance and Asset Management

  1. Ensures the proper accounting for all assets.
  2. Collaboratively works with staff on the maintenance and repair of equipment and capital assets.
  3. Involved in the development of plans and construction of buildings.
  4. Work with volunteer management staff on maintenance projects.

QUALIFICATIONS:

Required

  • Bachelor’s degree in accounting.
  • 5 years of nonprofit experience, or professional accounting and finance experience, with demonstrated increasing responsibility and leadership skills.
  • Shares a commitment to the Food Literacy Project’s mission and vision; experience with a small, community-based non-profit organization beneficial. 
  • Final offer of employment is contingent on passing a criminal background check.
  • Experience using a computer and applicable software (i.e. Microsoft Teams, Office, Excel, Outlook, QuickBooks, etc.).

Additional

  • Interest and experience in sustainable agriculture, community food security, cooking, and/or nutrition are assets. 
  • Self-directed and organized, with excellent communication (verbal and written) and active listening skills. 
  • Flexible and adaptable; possesses a solution-oriented approach.
  • Embraces a high level of responsibility while able to seek and accept direction.
  • Experience with diverse populations, especially youth; experience working in and/or with south and west Louisville communities strongly preferred.
  • Staff supervisory experience.
  • Ability to cultivate a culture of excellence and teamwork and hold team members accountable. 
  • Excellent strategic thinking, leadership, and relationship-building skills. 
  • Able to physically participate in and lead farm and garden work projects (walking, lifting, kneeling, etc.), and to work outdoors in all weather conditions.
  • Possess a valid driver’s license and access to vehicle.

TO APPLY:

Applications will be accepted until Friday, March 29th, and can be emailed to Alix Davidson, Executive Director, at alix@foodliteracyproject.org. Please send a cover letter and resume, along with five references (3 professional and 2 personal).

Equal Opportunity Employer:

The Food Literacy Project emphasizes diversity in both our programs and our staff, and does not discriminate on the basis of race, color, religion, sex, gender identity, national origin, age, disability, sexual orientation, or status as a veteran in accordance with applicable federal laws.